1. RPA for Exchange Rates
Scenario: The staff is asked to check different exchange rates online and input them to the system one by one. With the expansion of business, more currencies are required and the accuracy of data needs to be manually verified.
Solution: yonyou Robot retrieves updated exchange rates regularly, organizes the data according to the prescribed format, imports it into the financial assistant system automatically.
2. RPA for Expense Audit
Scenario: Travel and business entertainment reimbursement process is audited manually. The workload is large as there are large numbers of invoices so the efficiencies are low and the quality is not stable. Solution: The robot intelligently audits, records and monitors the process according to the pre-set rules. For example, the robot checks if there is prior approval for the travel expense reimbursement, and automatically select the payment bank account. It also identifies invoices of selected suppliers.
3. RPA for Bank Reconciliation
Scenario: There are many bank accounts for multinational corporations, requiring repetitive download and upload transaction statements for bank reconciliation. Employees are usually asked to work overtime.
Solution: The robot logs in to online banking, downloads the statements, organizes the data according to the pre-set format, uploads the statement to the ERP, and completes the account settlement.
4. RPA for Document Downloads
Scenario: The audit requires obtaining relevant supporting materials according to information such as the bill or invoice number. At present, the information can only be viewed and saved one by one from the system. When a large amount of data is involved, it takes a lot of time to complete.
Solution: The robot queries the billing statement according to the entered billing number / invoice number / business system order number, opens the image file, and downloads. For the data that needs to be billed, the robot extracts the data according to the order number of the business system and downloads the corresponding invoice file and checks whether the amount is consistent.