Project Management | yonyou (Singapore) Pte Ltd

Product Overview

To serve the local construction industry in Singapore, Yonyou tries to provide versatile and powerful solutions for industrial prosperity.

Digitalization
Seamless dissemination and information capture prevent data loss and resource-wasting.

Integration
The integration of operations and business provides the total solution for the construction industry.

Communication
Internal and external information exchange by Webs or mobile devices makes communication unimpeded.

Knowledge Transmission
Archive official documents, project profiles, operational records and publications in a hierarchical tree structure to transfer experience and knowledge among employees.

Contract Management

Contract Management provides oversights of the entire tendering process from the start of bidding to the contract award. During the tendering process, users can establish tender profiles and collect all required documents on the platform for submission and approval, which then generates a post-tender summary and submission status for traceability. For awarded projects, the profiles will be established with relevant information displayed at one glance. Comprehensive cost analysis reports including tender costs and project budgets cost are generated based on the contract to provide a scientific basis for decision making.

Sub-Con Management

Sub-Con Management includes sub-contractors’ profiles which are used to document their qualifications, past project experiences and performances, thereby establishing an easy match based on project requirements for issuing WO and LOI, etc. During project operations, subcontractors can log in to the platform as external personnel for submitting VO and Progress Claim. Summary reports are generated to indicate the overall claiming and payment status. Upon completion of projects, all relevant documents will be archived in project folders for further review and auditing.

Procurement Management

Procurement Management is to streamline companies’ procurement processes, from material requisition to goods receipt. With reference to the inventory status, the purchase requisitions and orders will be released. Real-time reports and statistics indicate the requisition and purchase progress, and intelligent linkages between sessions complement data integration.

Asset Management

Asset Management is a comprehensive module designed to meet the strong demand for inventory control in the construction industry. Inventory profiles are established for various kinds of assets defined in bill of materials, which record down the whole life cycle of the assets from being purchased, rented, transferred, maintained until disposed of. The status of assets for every project will be visible and trackable to the entire project team other than just storeman, which contributes to better resource allocation and further maximize asset utilization and reduce project cost. To achieve internal and external communication, the platform is also able to provide external personnel portals for interested parties (such as suppliers) when involving in asset purchase or rental processes. Without information opacity and burdensome paperwork, stakeholders will be able to access the platform by either pc in office or mobile devices on site to have a clear view of asset listing for each project and detailed purchase or maintenance history for each asset.

On-Site Management

On-site Management provides comprehensive functions, including Safety, Quality, Environment, Defects and In-Process Audit, all of which have always been viewed as tedious and time-consuming procedures. However, with our platform, submission and approval processes (such as work permit forms) are now moved online and can be accessed from anywhere via Mobile app, which only takes few minutes to complete on your phone compared to days of pending using paper, and no more delay derived from waiting. Management can check the real-time project status without spending a lot of time waiting for the report from subordinates. For each project, drawings from main drawings to final as-built drawings can be managed and tracked on our platform. We also provide version control of drawings updates, and you could track each drawing to see its history versions.

HR Management

HR Management is a common module that is closely related to the system organization structure. It is designed to not only meet general needs but also special needs in the construction industry. The entire lifecycle of employees can be managed on our platform, from recruitment interview evaluation to leaving feedback reports. With only running through the approval process, real-time updates would be pushed to the back-end database, including employee transfers, promotions and resignations. Daily operating history is also recorded in staff profiles, such as leave requests, training applications and business trips. For the construction industry, workers and supervisors can join external groups, which can benefit the supervisory of managers.

Admin Management

Optimized and integrated Admin Management, whose specific functions are closely related to the construction industry, includes not only daily request, like stationery or company vehicle applications, but also insurance, services, dormitory management and authority offences. Insurance is composed of medical insurance and fire insurance for workers and their dormitories, as well as project insurance and MAR insurance. Based on the critical date of insurance or services, a change will be triggered to inform related personnel, which is ideal for the construction industry as there are always machinery and equipment involved in construction projects. Dormitory management includes tenancy agreement with both owners and tenants, which would bring a standardized file record for dormitory contract management. By placing all the dormitory and item information in the system, you can now track all the accommodation records, utility records and item change records simply and effectively.

Finance

Finance Management generally covers department budget control, expense requests and claims. Budget control helps companies to acquire the latest financial status of each department, and it also benefits departments, empowering them to make decisions based on current department’s budget condition. Expenses are now categorized, and the claim process is under different types of regulatory approval. Under the strict supervision of the financial department’s system, the payment request procedure is established for monitoring each request in real time. As a result, the overall statistical report of each department and the entire company will be automatically created and updated, and users can query the financial status of the department, reimbursement program status, and purchase history for all expense types.